Privacy Policy

Effective Date: July 16, 2026

Four Deans Community Outreach Foundation ("the Foundation," "we," "us," or "our") is committed to protecting the privacy and security of the personal information of our website visitors, donors, program participants, volunteers, job applicants, and community members. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website, fourdeansfoundation.org (the "Site"), submit forms or applications through the Site (including via third-party form providers), make a donation, communicate with us, or participate in our community programs.

Draft Notice (Attorney Review): This Privacy Policy is provided as a draft for attorney review and is for informational purposes only. It is not legal advice and does not create an attorney-client relationship.

We may collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our services, register for programs, apply for jobs or volunteer roles, submit a donation, complete forms, sign up for communications, or otherwise contact us.

• Contact Information: Name, email address, mailing address, and telephone number.
• Program Registration and Participation Data: Information provided during registration or participation in GED, ESL, CDA, or CPR programs, workforce development courses, financial literacy and entrepreneurship workshops, housing support, family therapy and other related services, and youth programs.
• Account, Inquiry, and Communication Data: Details you provide when you contact us, request information, RSVP to events, subscribe to updates, or otherwise communicate with us.
• Employment and Volunteer Application Data: Resume/CV uploads, cover letters, work history, education, references, certifications, and other application details submitted via our Careers page or related forms.
• Donation and Payment-Related Information: Donation amounts, donation dates, campaign designations, and related transaction details. Payment processing is typically handled by secure third-party payment processors, and we generally do not store full payment card numbers.
• Uploaded Content: Any documents or files you choose to upload through our Site or forms (for example, resumes or program-related documents).
• Automated and Device Information (Cookies/Analytics): We and our service providers may collect information such as IP address, approximate location (derived from IP), device identifiers, browser type, operating system, referring URLs, pages viewed, links clicked, and dates/times of visits. We use cookies and similar technologies for traffic analysis and to improve the Site.
• reCAPTCHA/Anti-Fraud Data: If we use Google reCAPTCHA or similar tools to prevent spam and abuse, such services may collect information about your device and browser activity as part of their operation (subject to the provider’s terms and privacy policy).

We do not intentionally collect sensitive personal information (such as Social Security numbers, driver’s license numbers, or medical information) unless it is specifically requested for a particular service and permitted by law. Please avoid submitting sensitive information through the Site unless we explicitly request it.

The Foundation uses the information collected for purposes including, but not limited to:

• Program registration and service delivery: To register you (or your household) for programs and services, confirm eligibility where applicable, administer participation, provide support, and respond to requests.
• Career and volunteer applications: To review and process job and volunteer applications, communicate with applicants, conduct interviews, and make hiring/selection decisions.
• Donations and acknowledgments: To process donations, issue receipts/acknowledgments, maintain donor records, and administer fundraising campaigns.
• Communications: To respond to inquiries, send program-related messages, administrative notices, newsletters, event information, and other communications you request or opt into. You may opt out of certain non-essential communications where applicable.
• Website operations and analytics: To operate, maintain, personalize, and improve the Site; to analyze traffic and usage trends; and to measure the effectiveness of outreach and content.
• Safety, fraud prevention, and security: To protect the rights, safety, and security of our participants, staff, volunteers, and the public; to detect, prevent, and address fraud, abuse, and spam (including through tools such as reCAPTCHA).
• Legal and compliance: To comply with applicable laws and regulations, respond to lawful requests, enforce our policies, and maintain records for accounting, audit, and nonprofit reporting purposes.

We do not sell, rent, or trade your personal information to third parties for marketing purposes. We may share your information in the following circumstances:

• Service Providers (Vendors): With third-party vendors who perform services for us, such as website hosting, form processing, data storage, communications, analytics, scheduling, donation processing, and security services. Examples may include:
  • JotForm (online forms for program registration, inquiries, and applications);
  • GoDaddy (domain registration, website hosting, and related services);
  • Google services such as reCAPTCHA (to help prevent spam/abuse) and analytics tools if enabled on the Site.
• Payment Processing: When you donate, payment transactions are typically processed by secure third-party payment processors. We receive confirmation and related transaction details but generally do not receive or store full payment card numbers.
• Program Partners: With community partners, contractors, or government agencies strictly as needed to fulfill program or service requirements (for example, referral partners, housing placement assistance, or educational certification), consistent with applicable law and program rules.
• Legal Requirements and Protection: If required by law, subpoena, court order, or other legal process, or if we believe in good faith that disclosure is necessary to comply with law, protect our rights and property, protect participant safety, investigate fraud, or respond to a government request.
• Business/Operational Transfers: In the event of a reorganization, merger, dissolution, or transfer of assets, information may be transferred as part of that transaction, subject to appropriate confidentiality protections.

Third-party services operate under their own privacy practices. We encourage you to review the privacy policies of the third parties you interact with through our Site.

As noted on our Site, we use cookies and similar technologies to analyze traffic, understand how visitors use the Site, and improve user experience. Cookies are small text files stored on your device that help websites function and provide information to website operators.

• Types of cookies we may use: Essential cookies (for core site functions), functional cookies (preferences), and analytics cookies (traffic analysis and performance measurement).
• Analytics: We may use third-party analytics tools (including Google-provided tools, if enabled) to help us measure traffic and usage trends. These tools may collect information such as your IP address, device identifiers, and browsing activity on our Site.
• Your choices: You can control or reset cookies through your web browser settings and may be able to use browser add-ons or device controls to limit certain tracking. If you disable cookies, some features of the Site may not function properly.

Our services include programs for youth, including junior and high school students. We are committed to protecting children’s privacy and complying with the Children’s Online Privacy Protection Act ("COPPA") where applicable.

• No direct registration by children under 13: We do not knowingly collect personal information online from children under 13 without verifiable parental/guardian consent. Where youth services are offered, registration and consent should be completed by a parent or legal guardian (or another authorized adult as permitted by applicable law and program requirements).
• If we learn we collected information from a child under 13: If we become aware that we collected personal information from a child under 13 without appropriate consent, we will take reasonable steps to delete it and, where appropriate, terminate the related account/record.
• Parents/guardians: Parents or guardians who believe their child has provided us personal information may contact us using the information in the “Contact Us” section to request access, correction, or deletion as permitted by law.

We implement reasonable administrative, technical, and physical safeguards designed to protect the confidentiality and integrity of your personal information. Measures may include access controls, least-privilege practices, staff training, reputable third-party hosting and form providers, and the use of encryption in transit where supported by our service providers.

However, no method of transmission over the internet or method of electronic storage is 100% secure, and we cannot guarantee absolute security. You are responsible for maintaining the confidentiality of any information you submit through the Site and for using secure devices and networks when communicating with us.

The Site may contain links to third-party websites, such as Jotform for program registration or social media platforms. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their respective privacy policies.

Depending on your location and applicable law, you may have the right to:

• Access: Request access to certain personal information we hold about you.
• Correction: Request correction of inaccurate personal information.
• Deletion: Request deletion of your personal information, subject to legal, regulatory, or operational retention requirements.
• Opt-out of certain communications: Opt out of receiving non-essential promotional communications by following unsubscribe instructions where provided or by contacting us.

If you are a California resident, you may have additional rights under the California Consumer Privacy Act as amended by the California Privacy Rights Act ("CCPA/CPRA"), which may include:

• Right to know/access: Request information about the categories of personal information we collected about you, the sources, the purposes for collection, and the categories of third parties with whom we share personal information.
• Right to delete: Request deletion of personal information, subject to applicable exceptions.
• Right to correct: Request correction of inaccurate personal information.
• Right to opt out of “sale” or “sharing”: Opt out of the sale of personal information or sharing of personal information for cross-context behavioral advertising, if applicable. We do not sell personal information, and we do not share personal information for cross-context behavioral advertising to the best of our knowledge.
• Right to non-discrimination: You will not be discriminated against for exercising your privacy rights.

Submitting CCPA requests: You (or an authorized agent) may submit a request using the contact details in the “Contact Us” section. We may need to verify your identity before processing certain requests. Authorized agents may be required to provide proof of authorization as permitted by law.

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including to provide services, maintain program and donation records, respond to requests, keep required nonprofit and financial records, resolve disputes, and comply with legal obligations. Retention periods may vary depending on the type of information, the context in which it was collected, and applicable legal or program requirements. We may anonymize or aggregate information for analytics and reporting purposes, in which case it is no longer reasonably identifiable to you.

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. The "Effective Date" at the top of this policy will be updated accordingly.

If you have questions or comments about this Privacy Policy, please contact us at:

Four Deans Community Outreach Foundation
15 West 118th Street, Suite UG4
New York, NY 10026
Email: info@fourdeansfoundation.org
Phone: 315-231-0590